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Exercise 1
Useful Expressions
Direction: Read the useful expressions with your tutor.
Could you please repeat that for the notes?
I’d like to add something to what was said.
Let me summarize the key points.
I’ll follow up by email after this meeting.
Exercise 2
Vocabulary
Direction: Listen and repeat after your teacher
Agenda
Meaning:
The official written record of a meeting
- She took the meeting minutes and shared them with the team.
Follow-up
Meaning:
An action or communication after a meeting to continue a task
- We’ll schedule a follow-up meeting next week.
Clarify
Meaning:
To make something clear or easier to understand
- Could you clarify your point about the budget?
Follow-up
Meaning:
An action or communication after a meeting to continue a task
- We’ll schedule a follow-up meeting next week.
Exercise 3
Practice
Choose the best synonym
Which advanced phrase best describes Agenda?
Internal memo
Monthly schedule
Outline of discussion points
Feedback survey
Presentation notes
Calendar notice
Real-time log
Written summary of meeting proceedings
Which phrase is closest in meaning to Follow-up?
Cancellation request
Subsequent course of action
Verbal dispute
Extended postponement
Which phrase correctly explains the meaning of Clarify?
Make something easier to understand
Create deliberate confusion
Cut off communication
Duplicate instructions
Exercise 4
Business Dialogue
Direction: Read the conversation aloud with your teacher and fill in the blanks.
Word Bank:
Follow-up
Follow-up
Clarify
Agenda
Situation: John and Ana are attending a meeting and discussing the key points.
Ana
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Thanks, John. Before we start, can you share the _______?
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John
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Sure. First, we’ll _______ the marketing campaign.
Ana
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
I’d like to _______ a few important ideas during that part.
John
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Great. I’ll also take _______ for the team.
Ana
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Could you please _______ the action points at the end?
John
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Absolutely. I’ll _______ anything that’s unclear.
Ana
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Perfect. And we’ll schedule a _______ meeting next week.
John
Word Bank: summarize, discuss, note, decision, clarify, agenda, follow-up, minutes.
Sounds good. Let’s begin!
Exercise 5
Study Guide
Direction: Read the study manual aloud
"How to Participate Effectively in Work Meetings"
1. Always prepare by reviewing the meeting agenda
Knowing the topics in advance helps you follow the discussion and contribute meaningfully.
2. Use polite expressions to ask questions or make suggestions
Phrases like “Could we consider…” or “May I ask…” show professionalism and encourage open dialogue.
3. Take brief but clear notes (also called minutes) during meetings
Writing down key points, decisions, and action items helps you remember and follow up later.
4. Use phrases like “I’d like to add” or “Let me clarify” to join discussions
These expressions help you enter the conversation smoothly and respectfully.
5. End by summarizing or confirming key decisions and next steps
This ensures everyone is on the same page and knows what to do after the meeting.
Listening Practice
A Quick Meeting Summary
1. What are the two main points in the meeting?
2. Who asked about the design deadline?
3. When is the new deadline?
4. Who will send the follow-up email?
Exercise 6
Discussion
Discuss these questions to practice speaking and share experiences.
Talking About the Workplace
1. How often do you attend meetings at work?
2. Do you usually take notes or just listen?
3. What strategies help you understand meetings in English?
4. How do you interrupt politely to ask for clarification?
5. Have you ever had to lead a meeting in English? What was that like?
6. What’s the most difficult part of online meetings for you?
7. How do you summarize key points after a meeting?
