Checking in casually before formal discussions is a professional way to build rapport and make meetings more productive. Begin with light conversation topics like weekend activities, hobbies, or general office experiences. Use phrases such as “touch base,” “quick check-in,” or “break the ice” to create a friendly tone. This approach helps everyone feel comfortable and reduces tension, which encourages open communication during the main meeting.

Avoid controversial or sensitive topics, and keep the conversation short but engaging. Observing body language and responding politely shows respect and attentiveness. Lightening the mood with small jokes or shared experiences can make the environment welcoming. By consistently doing brief, casual check-ins, you foster stronger relationships, improve teamwork, and make formal discussions more effective, as colleagues are more likely to collaborate openly when they feel connected and at ease.